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168
8
SYSTEM SETTINGS
PURPOSE OF THE SYSTEM SETTINGS
The system settings are used by the administrator of the machine to enable or disable functions to suit the needs of
your workplace.
This manual explains only the system settings that are common to all the functions of the machine, (copy and printer
functions), as well as system settings that are specifically for the copy function.
PROGRAMS RELATED TO ALL FUNCTIONS OF THE
MACHINE
These programs are used to enable user authentication mode, adjust power consumption, and manage peripheral
devices.
User Authentication mode can be enabled separately for the copy. When user authentication mode is enabled for a
function, a valid account number must be entered in order to use the function. (If a valid account number is not
entered, the function cannot be used.)
When user authentication mode is enabled for the printer function, an account number must be entered at the user's
computer when the print command is selected. (Depending on the system settings, a job may be printed even if an
incorrect account number is entered, and thus care must be taken when managing printer page counts.) If "Disable
Print by Inv. User" is enabled in the system settings, printing will be prohibited if an invalid account number is
entered.)
PROGRAMMING AN ADMINISTRATOR PASSWORD
The administrator password is a 5-digit number that must be entered in order to access the system settings. The
administrator (administrator of the machine) should change the default administrator password that was set at the
factory to a new 5-digit number. Be sure to remember the new administrator password, as it must be entered each
time the system settings are subsequently used. (Only one administrator password can be programmed.)
Refer to the Start Guide for the factory default administrator password.
To change the administrator password, see "PROGRAMMING AN ADMINISTRATOR PASSWORD" (p.169).
- OPERATION GUIDE 1
- INTRODUCTION 2
- CONTENTS 3
- 3 PRINTER 4
- 4 FAX FUNCTIONS 4
- 5 SCANNER FUNCTIONS 5
- 6 TROUBLESHOOTING 5
- 7 ROUTINE MAINTENANCE 5
- 8 SYSTEM SETTINGS 6
- USING THE MANUAL 7
- DIFFERENCES BETWEEN MODELS 8
- BEFORE USING THE MACHINE 9
- OPERATION PANEL 11
- LEFT MENU AND RIGHT MENU 13
- HOW TO USE THE DISPLAY 14
- POWER ON AND OFF 15
- LOADING PAPER 16
- Trays 1 to 2 17
- Bypass tray 17
- Paper that cannot be used 18
- Non-recommended paper 18
- Special papers 18
- Loading the bypass tray 20
- Envelopes that cannot be used 21
- Print quality on envelopes 21
- TRAY SETTINGS 22
- USER AUTHENTICATION MODE 23
- ENTERING CHARACTERS 24
- COPY FUNCTIONS 26
- PLACING THE ORIGINAL 27
- SELECTING THE TRAY 28
- SETTING THE NUMBER OF COPIES 28
- SELECTING THE ORIGINAL SIZE 29
- ORIGINAL 29
- REDUCING OR ENLARGING A COPY 29
- AUTOMATIC DUPLEX COPYING 30
- CONVENIENT COPY FUNCTIONS 31
- ID CARD COPY 32
- RESOLUTION SETTINGS 33
- SPECIAL MODES 34
- CARD SHOT 35
- (Suppress Background) 36
- FREQUENTLY USED SETTINGS 37
- (PROGRAMS) 37
- USING A PROGRAM 38
- PRINTER FUNCTION OF THE 39
- PRINTING FROM WINDOWS 40
- BASIC PRINTING PROCEDURE 41
- PRINTING ON ENVELOPES 42
- FUNCTION IS ENABLED 43
- VIEWING PRINTER DRIVER HELP 44
- USING SAVED SETTINGS 46
- Deleting saved settings 46
- SETTINGS 47
- PRINTING FROM A MACINTOSH 48
- SELECTING THE PAPER 49
- FREQUENTLY USED FUNCTION 52
- Macintosh 53
- TWO-SIDED PRINTING 55
- CONVENIENT PRINTING FUNCTIONS 59
- ORIENTATION OF THE IMAGE 62
- ABCD ABCD 65
- CONFIDENTIAL 68
- Create an overlay file 70
- Printing with an overlay file 70
- CONVENIENT PRINTER FUNCTIONS 72
- Press the [OK] key 73
- PRINTING WITHOUT THE PRINTER 74
- FTP PRINT 76
- APPENDIX 77
- FAX FUNCTIONS 79
- POINTS TO CHECK AND PROGRAM 80
- AFTER INSTALLATION 80
- FAX MODE (BASE SCREEN) 81
- ORIGINALS 82
- CONVENIENT DIALING METHODS 83
- (AUTO-DIALING) 83
- FAX TRANSMISSION METHODS 84
- SENDING A FAX 85
- TRANSMISSION BY AUTO-DIALING 87
- (USING THE [ADDRESS] KEY) 87
- FAXING A TWO-SIDED ORIGINAL 88
- Press the [COMM.SETTING] key 89
- Press the [SPEAKER] key 90
- Quick On-line 91
- HOW TO SELECT THE RESOLUTION 92
- CHANGING THE EXPOSURE 92
- CANCELING A FAX TRANSMISSION 93
- RECEIVING FAXES 95
- MANUAL FAX RECEPTION 96
- FUNCTION KEY 97
- The other machineYour machine 100
- POLLING MEMORY 101
- To cancel scanning 102
- PRINTING LISTS OF PROGRAMMED 109
- INFORMATION AND SETTINGS 109
- FORWARDING FUNCTION 110
- USING THE FORWARDING FUNCTION 111
- USING SETTINGS STORED AS A 112
- FORWARDING RECEIVED DATA TO 113
- A NETWORK ADDRESS (INBOUND 113
- ROUTING SETTINGS) 113
- SETTINGS THE DESTINATION 115
- COMPUTER (PC-Fax) 116
- CONNECTING AN EXTENSION PHONE 117
- USING AN EXTENSION PHONE 118
- WHEN A TRANSACTION REPORT 120
- IS PRINTED 120
- REPORT AT REGULAR INTERVALS 121
- WHEN AN ALARM SOUNDS AND A 122
- WARNING MESSAGE IS DISPLAYED 122
- SCANNER FUNCTIONS 123
- Base screen of scan mode 125
- SENDING AN IMAGE 126
- ADDRESS BOOK 128
- ADDRESS ENTRY 128
- ADDRESS SEARCH 128
- BOOKLET TABLET 129
- STORING SCANNING SETTINGS 130
- SELECTING THE FILE FORMAT 131
- PLACEMENT ORIENTATION 133
- SCANNING FROM YOUR COMPUTER 135
- (PC SCAN) 135
- Scanner driver settings 137
- Preview screen 138
- USB MEMORY SCAN 139
- TROUBLESHOOTING 141
- FAX PROBLEMS 149
- INDICATORS AND DISPLAY 151
- MESSAGES 151
- IF YOUR E-MAIL IS RETURNED 152
- MISFEED REMOVAL 153
- Section B 154
- Section C 154
- MISFEED IN THE BYPASS TRAY 155
- MISFEED IN THE MACHINE 156
- Misfeed in the fusing area B 157
- Close the side cover 158
- Remove the misfed paper 158
- MISFEED IN THE PAPER 159
- REPLACING THE TONER CARTRIDGE 160
- REPLACING THE TONER 161
- COLLECTION CONTAINER 161
- ROUTINE MAINTENANCE 163
- Turn the power switch off 164
- PHOTOCONDUCTIVE DRUM 165
- CLEANING THE LASER UNIT 166
- SYSTEM SETTINGS 168
- PROGRAMMING AN 169
- ADMINISTRATOR PASSWORD 169
- SYSTEM SETTINGS LIST 170
- Administrator Password 172
- Level 1 Level 2 Level 3 173
- USING THE SYSTEM SETTINGS 175
- Change Admin Pw 176
- Default Settings 176
- Wireless (Infrastructure) 177
- Wireless (Access Point) 177
- User Control 178
- Device Control 179
- Operation Setting 179
- Energy Save 180
- List Print 181
- AutoColorCalib 181
- Security Settings 182
- List Setting 183
- Initial Setting 184
- TX/RX End Sound 185
- End Sound Length 185
- Distinctive Ring 185
- Remote Reception 185
- Disable Fax Print Hold 185
- Sending Function 186
- Rcv. Function 187
- Polling Security 188
- Polling Passcode # Mode 189
- Disable USB Scan 189
- New Default 189
- WEB FUNCTIONS IN THE 190
- ABOUT THE WEB PAGES 191
- (FOR USERS) 191
- CONFIGURING THE PRINTER 192
- CONDITION SETTINGS 192
- PRINTER CONDITION SETTINGS 193
- PCL Settings 194
- PostScript settings 194
- CONFIGURING THE SCANNER 195
- FTP destination information 196
- WEB FUNCTIONS IN THE MACHINE 197
- (FOR THE ADMINISTRATOR) 201
- CONFIGURING SMTP, DNS AND 203
- LDAP SERVER SETTINGS 203
- PROTECTING INFORMATION 204
- PROGRAMMED IN THE WEB PAGE 204
- ([Passwords]) 204
- ADMINISTRATOR SETTINGS 205
- E-MAIL STATUS AND E-MAIL 206
- ALERT SETTINGS 206
- STATUS MESSAGE SETUP 207
- ALERTS MESSAGE SETUP 207
- TRADEMARK ACKNOWLEDGMENTS 209
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