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eCopy ShareScan
®
Installation and Setup Guide | 215
Quick Connect
Quick Connect enables users to scan documents and deliver them to predetermined network
locations, Web locations, databases, or to an SMTP server, with minimal data entry requirements.
It is ideally suited to environments where large numbers of documents must be scanned quickly
into automated or manual workflows. For example, a human resources department might use
Quick Connect to scan incoming job applications and deliver them to a central repository for
review.
You can configure the connector so that users only have to press a few keys and do not have to
enter any data. To accomplish this, you perform the following tasks:
■ Configure the connector to use a single destination (with subfolder navigation disabled).
■ Define a default file name that the user cannot modify.
■ Create an index file with index fields that the user cannot modify.
■ Specify “no authentication” or pre-define the logon information.
When a user presses an appropriately configured Quick Connect button and then presses the
Next button, Quick Connect scans the document and delivers it to the pre-defined destination
without further user intervention.
Note: Quick Connect supports Oracle
®
Database 10g. When you install Oracle Client 10g, select the
Custom Installation option and then make sure that you select the Oracle Provider for OLE DB
component. This enables Quick Connect to connect to the Oracle database and store scanned
documents and other information.
- ShareScan 1
- Table of Contents 3
- List of Tables 9
- Getting Started 13
- Further information 14
- Technical support 15
- What’s new in ShareScan 4.2 16
- 18
- Quick Start: Installing and 19
- Product components 20
- Services, and devices 22
- Installation tasks 23
- To install the JAR file: 24
- ■ Press the Install tab 26
- ■ Select the ShareScan Xlet 26
- JAR file 27
- ■ Select ShareScan 28
- To install the driver: 30
- To configure the driver: 30
- ■ Open a Web browser 32
- ■ Press ENTER 32
- ■ Log on to Web Jetadmin 32
- 3 To upload the JAR files: 33
- Configuring the HP MFP 36
- 4 Click Test Connection 37
- 2 Click Unzip 40
- Installing eCopy ShareScan 46
- To select a Services Manager: 49
- ■ Click the Browse button 76
- To view the device list: 78
- 2 Double-click Exchange 82
- 3 Double-click Services 82
- Click Properties 87
- 1 Select the Content tab 89
- 1 Select the Express tab 90
- 7 Click OK 91
- eCopy ShareScan 101
- ■ Click Save 103
- To start the Client: 104
- 3 Press the connector button 105
- Quick Start: Setting up MFPs 107
- Setup tasks 108
- Creating an FTP folder 110
- Supported scan settings 111
- ■ Click Scan 112
- ■ Click New Registration 112
- ■ Click Apply 113
- Scanning documents 114
- Fiery-enabled Ricoh MFPs 115
- Ricoh controllers on MFPs 115
- Configuring a Sharp MFP 116
- 7 Click Submit 118
- Field Description 118
- Controller 120
- Securing the MFP 122
- Click OK 125
- Configuring Send to eCopy 127
- Click Save 128
- Restart the Services Manager 128
- Field Description/Setting 129
- ScanStation 130
- Reference: Configuring the 131
- Services Manager 132
- 4 Click OK 133
- Configuring system properties 135
- Advanced tab 136
- Configuring keyboard settings 137
- Configuring Session Logon 138
- Configuring system tracing 140
- Licensing devices 141
- Adding product keys 142
- Deleting product keys 143
- Activating licenses 145
- Generating a license report 146
- Monitoring scanning activity 147
- Reporting scanning activity 148
- To export files: 149
- To import files: 150
- Remote administration 151
- Reference: Common 153
- Activating connector profiles 157
- Configuring Document Services 159
- Common functions 160
- NTER between each line 161
- 2 Select the Express tab 164
- Section Field Description 168
- Field Type Available Settings 168
- Connector Window access 170
- ■ Click Modify 171
- ■ Click OK 171
- Installing SQL Express 173
- Field/Button Description 175
- Copying Services settings 177
- Configuring Document Settings 178
- Option Setting Description 179
- Configuring Scanner Settings 182
- Configuring Tracing settings 183
- Reference: Connector 185
- To configure a Copy profile: 186
- Field Name Description 191
- Protocol Combination 194
- (Advanced Settings tab) 194
- Field/Button Name Description 194
- Section Field 198
- Description 198
- Book Settings 199
- Exchange 200
- The Services pane appears 204
- ■ Server 210
- ■ User DN 210
- ■ Password 210
- [title] – eCopy 215
- RightFax 220
- properties: 221
- services: 224
- The Services window appears 226
- Quick Connect 227
- To define a destination: 229
- Destination 230
- Section Field/ 230
- Defining a file naming field 233
- Defining index fields 234
- Configuring an index file 235
- Typ e of 236
- To configure the index file: 237
- Configuring a data source 242
- Database type Settings 243
- Scan to eCopy Desktop 244
- System Role Permissions 245
- Sample scan inbox locations 246
- ■ Windows Active Directory 250
- ■ Novell eDirectory 250
- Destination settings 253
- About the Inbox Agent 257
- Scan to Printer 259
- Reference: Managing eCopy 261
- Specifying a default device 262
- 2 Select the Scanner tab 263
- 4 Click Save 263
- Specifying advanced settings 264
- Configuring Activity Tracking 265
- 5 Click Save 270
- To configure ID Services: 272
- Select the Session Logon tab 273
- Enable Session Logon option 273
- Publishing connector profiles 274
- 3 Click New 277
- To add target devices: 278
- To delete a group: 281
- To edit a group: 282
- To create a copy of a group: 283
- Reference: Managing the 285
- ScanStation Client 285
- 2 Select the Status tab 287
- 2 Select ScanStation Client 288
- To select the keyboard: 290
- Configuring logon settings 291
- Enabling logging 292
- Reference: Using eCopy 293
- Connectors 293
- Using the on-screen keyboard 294
- Connector 295
- To use an eCopy Connector: 296
- Default scanner settings 297
- Field/Option Applicable 303
- Option Description 305
- To use Copy: 306
- Path field 323
- Reference: Installation 333
- Network environment 334
- Services Manager PC worksheet 336
- Managing firewalls 337
- Device worksheet 338
- Firewall and switch worksheet 339
- Item Description Firewall or 340
- Item Notes Network Example 341
- DNS considerations 342
- Novell support 343
- 2 348
- 4 350
- 6 352
- 8 354
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